Leadership & Staff Positions

 

General Membership Elected Positions

Flotilla Commander FC
A basic administration class designed for elected Auxiliary Flotilla officers and prior service as a Flotilla Vice Commander. FC are required to be qualified or certified in one of the 3 cornerstones of the Auxiliary: Member Services, Recreational Boating Safety, or Coast Guard Support. A Flotilla Commander is elected by its Flotilla membership each year after Division elections.

 

The Flotilla Commander (FC) provides primary leadership and supervision to the flotilla. The FC is responsible to assure that the overall Flotilla program conforms to the Coast Guard and Auxiliary Policies and procedures, as well as provide the communications link with Division elected officers.

 

General Duties of Flotilla Staff Officers - Flotilla Commander Appointed Positions

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:

1.As a Flotilla officer, actively support and promote those portions of the Flotilla program for which you are responsible.
2.Maintain current knowledge of all publications and directives affecting your program area.
3.Policy matters are the province of the DIRAUX, district board, and division board. Significant program modifications, except as set forth in the Auxiliary Manual and other relevant Coast Guard publications, must be cleared by the VFC.
4.Immediate supervisory responsibility for your office is vested in the VFC. Cooperate with the VFC in every way to ensure that your program is effectively administered.
5.Maintain such records as may be required to effectively discharge your responsibilities.
6.Upon expiration of your term of office, or when so directed by me, transfer all property and records of the office to your successor.
7.Attend all flotilla meetings. Give the VFC prior notice when such attendance is not possible.
8.When possible at your own expense, attend division and district board meetings.
9.Be prepared to assist with any workshops, seminars and training sessions called, particularly those for the training of elected and appointed officers.
10.Conduct whatever workshops or training programs may be necessary to ensure that Flotilla policy is followed in your program.
11.Take positive steps to ensure that members active in your program are well trained. Provide leadership and guidance and seek opportunities to answer questions and offer mentoring.
12.Initiate and maintain contact with your counterparts on the division staff. Report flotilla innovations and assist in securing prompt resolution of questions and difficulties reported by flotilla members.
13.Prepare one or more articles for the flotilla publication, to pass information of a general nature or of widespread interest to members of the flotilla.
14.Be alert for any reports on problems with supplies from the Auxiliary National Supply Center that affect your area of responsibility. Bring these matters to the attention of the VFC.
15.Establish goals and objectives for your area of responsibility and prepare the necessary plans to achieve them. The objectives should be measurable and relate to the objectives established by the flotilla. Maintain periodic review of achievements, compare with the progress made in previous years and report status at each meeting.
16.As a flotilla staff officer, you are a direct representative of the FC, and as such, you are authorized to assist members active in your program.
17.Report at each flotilla meeting, in writing, to the VFC on activities and progress in your program area. Give special emphasis to successful and deficient areas, noting praiseworthy achievements and making recommendations for improvement. Upon request from the VFC, present a brief oral report at flotilla meetings.

Duties of Flotilla Staff Officer Communications (CM)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.If not previously qualified, become qualified as a Communications Specialist.
2.If not previously qualified, become qualified as a Telecommunications Operator.
3.Collaborate with the FSO-MT to develop and execute an aggressive program to train and qualify communications specialists and operators. Ensure that required or optional workshops are presented to all program participants early in the year.
4.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
5.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the flotilla's communications stations. When a weakness is observed, talk with the member. Request advice on the nature of the problem and help.
6.Manage the fixed-land and land-mobile radio facilities in the flotilla. Maintain the records required by the SO-CM and provide any reports that may be required.
7.Assist other FSOs-CM, as may be required, to inspect Fixed Land and Land Mobile Radio Facilities.
8.Work with the area communication coordinators and the SO-CM in planning, organizing, directing, and controlling Auxiliary communications.
9.In cooperation with the FSO-MT and the FSO-OP, encourage the inclusion of communication items in any required operations workshops. Coordinate development of training programs to establish member proficiency in chart updating activities.
10.Maintain an up-to-date list of Communications Specialists in the Flotilla.
11.Be alert for program members who have not met annual currency maintenance requirements, and ensure they are given an opportunity to meet the requirements before season’s end. 

Duties of Flotilla Staff Officer Diversity (DV)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Encourage every member to work toward the diversity goals of inclusion and engagement. Publicize the Strategic Plan for Managing Diversity and work to build member commitment to realize its goals.
2.Assist flotilla leaders in managing diversity by identifying and capitalizing on every member’s talents.
3.Prepare regular notices to the flotilla to pass down all information received from the SO-DV. When appropriate, provide copies to flotilla members and applicable staff officers. Pass along noteworthy events and best practices from other units.
4.Promote and facilitate flotilla qualification for the National Commodore’s 3-Star Diversity Award.
5.Collaborate with the FSO-MT to develop and execute a flotilla training program in diversity management. Ensure that required or optional workshops are presented to all members.
6.Model and encourage appropriate behavior and attitudes for all flotilla members.

Duties of Flotilla Staff Officer Finance (FN) 

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Be familiar with the flotilla standing rules and the various other Auxiliary publications that pertain to handling and accounting for Auxiliary finances.
2.Maintain current information regarding dues at each level and the proration schedule, if used, for collecting mid-year dues from new members. Promptly mail out statements as specified in the flotilla's standing rules. You are responsible for the collection of flotilla, division, district, and national dues from the flotilla membership.
3.Ensure prompt payment of division dues and any other financial obligations as authorized by the approved flotilla budget, by the Flotilla Commander as permitted by the standing rules, or by resolution duly approved by the Flotilla membership.
4.Provide a complete financial report, including year-to-date budget tracking, for each flotilla meeting.
5.Provide data required for the annual financial report to the flotilla membership and DIRAUX’s office.

Duties of Flotilla Staff Officer Human Resources (HR)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Become thoroughly familiar with current requirements for new member enrollment, including required documents and background investigations. Understand the abilities and limitations of members whose applications are pending (AP) and those who are initially qualified (IQ). Coach members in the nuances of the process, and work with them to enhance understanding.
2.Develop and implement programs and activities to promote the growth of the Auxiliary through member recruiting and retention.
3.Encourage programs and activities designed to retain members, with emphasis on contacting members who are drifting into inactivity by failing to attend meetings or by not actively participating in one or more programs. Continually look for symptoms of potential drop- out: missed meetings, and no activity. Encourage elected leadership to contact these members directly and try to involve them in programs or in advanced training.
4.Ensure that flotilla leadership becomes involved before any disenrollment actions occur, and that retired membership is offered if appropriate.
5.Cooperate with the FSO-PE to encourage instructors to present the Auxiliary story to each public education class and invite the students to apply for membership.
6.Cooperate with the FSO-PA to encourage presentation of the Auxiliary story in articles and by Auxiliary speakers.
7.Collaborate with the FSO-MT to ensure that new members are guided through the process of basic qualification without delay and are given encouragement for further training.
8.Conduct a thorough prospective member interview with each potential member. This interview should fairly and honestly explain the application process, as well as the advantages and obligations of Auxiliary membership.
9.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
10.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the Flotilla's membership recruiting and retention. When a weakness is observed, talk with the VFC. Request advice on the nature of the problem and help.
11.       Establish procedures to ensure that the retired members in the Flotilla are not forgotten but are afforded the privileges to which they are entitled.

Duties of Flotilla Staff Officer Information Services (IS)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
2.Receive activity reports from flotilla members and check for errors and omissions and enter all member data into AUXDATA.
3.You are not to act as gatekeeper to ascertain the veracity of reports submitted through you. Report any questionable activity report to the FC, thru the VFC.
4.Encourage and assist all Flotilla members to make full and timely reports of all Auxiliary activities. Establish sign-in sheets for all Flotilla workshops, meetings, and training sessions to improve reporting of these activities.
5.Review AUXDATA summaries on a regular basis to track the input of the flotilla's activities. When a weakness is observed within the flotilla, correspond with the appropriate staff officer. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
6.Be knowledgeable of the contents of AUXDATA and the procedures for members to follow when submitting AUXDATA-related forms.
7.Provide timely feedback to SO-IS concerning member-caused errors to reduce processing and transaction error recovery time.
8.Coordinate appropriate flotilla IS/AUXDATA matters with the DIRAUX's office.
9.Establish a training program so that all members will be aware of the procedures required for real- time reporting, to the flotilla officers and staff, of flotilla performance toward flotilla objectives.
10.Periodically check members’ training records and certifications against your submittals. Ensure that all transactions are correctly entered in AUXDATA. Where possible, correct errors. Where correction is not possible, return the input with errors to the SO-IS for correction and resubmittal. Ensure that all errors are corrected, and credit is received for all member/flotilla activity. Resolve all discrepancies with the SO-IS or DIRAUX's office, in accordance with district policy.
11.Establish a system so you can provide current reporting of data to the flotilla. This includes preparing reports showing attainment in key areas.
12.If a workshop is required, establish a system so that you can provide to the appropriate FSO the names of those members who have not yet taken the workshop, at least one month prior to the deadline.
13.Establish a system so that on 1 July you may provide the appropriate FSO the names of those members who have not performed the requirements for currency maintenance.
14.Keep FSOs informed of pertinent data regarding their program areas and assist them in using AUXINFO to manage their activities.

Duties of Flotilla Staff Officer Marine Safety and Environmental Protection (MS)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Promote the MS/MEP program to the Flotilla and flotilla leadership and to individual Auxiliary members.
2.Cooperate with the FSO-PE to expand presentation of MS/MEP education topics in Auxiliary public boating safety education courses.
3.In coordination with the SO-MS, work to further the Sea Partners program, America’s Waterway Watch, and other MS/MEP public outreach education programs.
4.Initiate and maintain contact with the Auxiliary Sector Coordinator, through parallel staffing furnishing up-to-date information regarding qualifications and capabilities. Assist members seeking to earn MS qualifications by identifying Coast Guard needs and training opportunities.
5.If appropriate in your area, work toward and earn the Marine Safety (Trident) Device.
6.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
7.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the flotilla's marine safety program. When a weakness is observed, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
8.Be alert for program members who have not met annual currency maintenance requirements and ensure that they are given an opportunity to meet the requirements before season’s end.

Duties of Flotilla Staff Officer Marketing and Public Affairs (PA)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Develop and direct an organized program of activities to obtain publicity for boating safety and Auxiliary.
2.Maintain close liaison with local Coast Guard public affairs officers, cooperating in every way to establish effective working relationships and coordination of the Coast Guard's and Auxiliary's efforts with the newspaper, radio and television media to improve coverage of Coast Guard and Auxiliary activities.
3.Establish an effective working relationship with the newspapers, radio and television news media in a manner which will facilitate maximum coverage of the Auxiliary's activities.
4.Constantly look for new ways to get the Auxiliary message to the public. Examples are the use of milk carton, grocery bag, bottle hangers, mailers, dealers' advertisements, etc. All programs of this nature must be approved at flotilla, division and district levels before formal agreements are made with the firm providing the printed messages.
5.Encourage and oversee participation in the National Safe Boating Week activities by all Auxiliary members in the flotilla.
6.Establish and oversee a program to have a boating safety booth at all home shows and boat shows in the area, whenever practical. Strive to establish a boating safety booth in major shopping malls during National Safe Boating Week. Work with and coordinate with neighboring FSOs-PA in this effort.
7.Assist the FSO-PE and FSO-VE with advertising and publicity.
8.Cooperate with the FSO-HR to publicize the Auxiliary and to attract new members.
9.Cooperate with the FSO-PB in obtaining action photos of flotilla activity for publication in the division, district, and national publications, and for entering in any division, district, and national photo contests. Retain a file of photos received for possible future use.
10.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
11.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the Flotilla's public affairs program. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.

Duties of Flotilla Staff Officer Materials (MA)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Encourage the use of the district material center. Ensure that all flotilla members have the information on how to order and know how to obtain the latest price list and place an order. Contact each new member to assist in obtaining uniforms and insignia.
2.Maintain an up-to-date inventory and custody list of all Flotilla owned property and Coast Guard property assigned to the Flotilla. Coordinate and cooperate with the applicable Flotilla staff officers in keeping the inventory and custody list correct.
3.Supply property information as needed for annual reports.
4.It is the FSO-MA's responsibility to advise the flotilla membership of any changes or updates to the publications and forms, when notification of such changes is received.
5.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
6.Order material from the ANSC as required for the FC, VFC, staff, and members.

Duties of Flotilla Staff Officer Member Training (MT)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.During the first 30 days of your term, consult with the FC, VFC, and other members of the flotilla staff to prepare a flotilla training plan for approval by the FC. Assist in preparing and presenting workshops and member training for each program where Flotilla needs and member interest warrant.
2.Assist the FSO-OP, FSO-CM, and FSO-MS in preparing and presenting operational exercises and training.
3.Collaborate with the FSO-CM, FSO-NS, FSO-OP, FSO-PE, FSO-PV, and FSO-VE to ensure that all required and optional workshops are presented early in the year.
4.Assist the FSO-HR and FSO-PE in ensuring that new members are trained in the basics of Auxiliary membership and advanced as soon as possible to BQ status.
5.Arrange appropriate member training at each flotilla meeting.
6.Serve as custodian of all member training equipment owned by or issued to the flotilla and keep the FSO-MA informed of its status.
7.Maintain current knowledge of on-line training opportunities available to Auxiliary members and assist members in accessing and using that training. Issue training bulletins as needed to keep Flotilla members informed of changes in availability and procedures.
8.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
9.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the flotilla's training. Maintain a current log of members’ progress toward completion of required training, and assist the FC, VFC, and FSO-MT in promoting and tracking the training. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.

Duties of Flotilla Staff Officer Navigation Systems (NS)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Be familiar with the contents of all the various publications that pertain to aids to navigation and chart updating, including the Aids to Navigation and Chart Updating Manual.
2.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
3.Collaborate with the FSO-MT to develop and execute an aggressive program to train and qualify aid verifiers. Ensure that required or optional workshops are presented to all program participants early in the year.
4.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the Flotilla's navigation systems program. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
5.Keep the automated NOS chart distribution records current. Annually advise the SO-NS of any changes needed. Distribute all nautical charts delivered to the Flotilla under the automatic system.
6.Request assign and follow-up on special aid investigation projects and help members complete and submit special investigation reports.
7.Request assign and follow-up on private aid inspections and help members complete and submit the required reports.
8.Receive reports from members and review them immediately for readability, accuracy, and any errors of omission. Correct any obvious errors and forward the reports as prescribed in the Aids to Navigation and Chart Updating Manual.
9.Cooperate with local Coast Guard units in establishing and maintaining Auxiliary ATON patrols, and assist or transport Coast Guard personnel for emergency ATON servicing. Ensure any movement of Auxiliary facilities is performed under Coast Guard patrol orders.
10.In cooperation with the FSO-MT and the FSO-OP, encourage the inclusion of aids to navigation information in any required operations workshop. Coordinate development of training programs to establish member proficiency in chart updating activities.
11. Be alert for program members who have not met annual currency maintenance requirements and ensure that they are given an opportunity to meet the requirements before season’s end.

Duties of Flotilla Staff Officer Operations (OP)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Collaborate with the FSO-MT to develop and execute an aggressive program to train and qualify boat crew members. Ensure that required or optional workshops are presented to all program participants early in the year.
2.Collaborate with the FSO-CM to encourage activities for the planning and conduct of communications watch standing, communication drills, and the general use of Auxiliary communication stations.
3.Monitor the operations program to ensure integrity and quality.
4.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
5.Take an active role in matching available facilities, coxswains, and crew. Coordinate with neighboring flotillas to ensure greatest possible use of willing crew and available facilities. Help boat crew program candidates progress as efficiently as possible toward completion of their qualifications
6.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the Flotilla's Operations Program. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
7.Be alert for members in operational activities who have not met annual currency maintenance requirements, and ensure they are given an opportunity to meet requirements before season’s end.

Duties of Flotilla Staff Officer Public Education (PE)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Effectively assist the members in developing and maintaining an effective public education program throughout the flotilla. Assist other flotillas in coordinating their course offerings to offer a comprehensive mix while maintaining a customer focus.
2.Assist members in identifying suitable locations for classes and promoting them to the public.
3.Collaborate with the FSO-MT to develop and execute an aggressive program to train and qualify instructors. Ensure that required or optional workshops are presented to all program participants early in the year.
4.Monitor the public education program to ensure integrity and quality of customer service. Develop a program to monitor and improve instructor quality.
5.Cooperate with the FSO-HR to encourage the presentation of information on the Auxiliary and Auxiliary membership to the students of each public education course.
6.Cooperate with the FSO-PA to encourage programs and activities to promote and publicize boating safety and Auxiliary public education courses in school systems, camps, clubs, and industry groups.
7.Cooperate with the FSO-VE to promote and publicize Auxiliary public education courses at vessel examination stations.
8.Serve as the custodian of flotilla equipment and material used for public education.
9.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
10.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the flotilla's public education program. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
11.Be alert for program members who have not met annual currency maintenance requirements and ensure that they are given an opportunity to meet the requirements before season’s end.

Duties of Flotilla Staff Officer Publications (PB) 

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Serve as editor of the Flotilla publication. Solicit and edit articles from all elected and staff officers of the Flotilla, as well as contributions from the general membership. Encourage action photos showing Auxiliary members and missions and feature them prominently in the publication.
2.Ensure that all flotilla publications comply with established DIRAUX review and approval procedures.
3.Ensure that all mailings made at government expense conform with the requirements contained in the Manual.
4.See that all flotilla distribution lists include all flotilla commanders and publications officers in the division; the VFC, FC, and IPFC; the DCO and DIRAUX; and other individuals as prescribed by district policy.
5.Make the publication an important and effective instrument to advance the Flotilla’s missions and objectives, and provide encouragement, news, information, and recognition to the members.
6.Auxiliary newsletters are subject to public scrutiny; ensure that flotilla publications comply with all applicable regulations and meet high standards of propriety and taste.
7.Maintain a file of all unit publications and articles submitted to other publications.
8.Maintain the required sets of flotilla publications for entry in any district publication contest.
9.Cooperate with the FSO-PA in obtaining action photos of flotilla activity for publication in the flotilla, division, district, and national publications, and for entering in any district and national photo contests. Ensure that all photos are identified and captioned in accordance with national policy.
10.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.

Duties of Flotilla Staff Officer Recreational Boating Safety Visitation Program (PV)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Oversee the issuance and use of decals, in accordance with the current national standard operating procedure. Report any problems encountered to the SO-PV, with a copy to the VFC.
2.Collaborate with the FSO-MT to develop and execute an aggressive program to train and qualify RBS program visitors. Ensure that required or optional workshops are presented to all program participants early in the year.
3.Monitor the RBSPV program to ensure integrity and quality of customer service.
4.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
5.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the flotilla's recreational boating safety visitation program. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
6.Be alert for program members who have not met annual currency maintenance requirements and ensure that they are given an opportunity to meet the requirements before season’s end.
7.Establish and oversee a program to identify area marine dealers and other appropriate establishments and ensure that they are contacted by a program visitor.
Duties of Flotilla Staff Officer Secretary/Records (SR)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Maintain a copy of the flotilla standing rules with appendices, and other records as may be required to ensure the correctness and continuity of administration.
2.Prepare and send notices of all flotilla meetings.
3.Prepare detailed minutes of all flotilla meetings and transmit copies of the minutes to every member for review at least two weeks prior to each meeting. Transmit copies of the minutes to the DIRAUX in accordance with district policy. Maintain a permanent file of all approved minutes.
4.Call the roll at each meeting and otherwise assist the FC as requested.

Duties of Flotilla Staff Officer Vessel Examination (VE)

Your duties and responsibilities, consistent with the provisions of the Auxiliary Manual, are as follows:
1.Monitor the issuance and use of decals, in accordance with the current national standard operating procedure. Report any problems encountered to the SO-VE, with a copy to the VFC.
2.Collaborate with the FSO-MT to develop and execute an aggressive program to train and qualify vessel examiners. Ensure that required or optional workshops are presented to all program participants early in the year.
3.Monitor the VE program to ensure integrity and quality of customer service.
4.Use appropriate and effective promotional outreach to improve the program’s effectiveness in reaching at-risk watercraft, including small motorboats, personal watercraft, and paddle craft.
5.Prepare regular notices to the flotilla membership to keep everyone abreast of new developments in your program area. The frequency of such notices will be as needed to pass down all information received. A communication should be sent as an introduction prior to the start of the year, with any directions, procedures, and reminders that may be necessary to start off in the right direction.
6.With help from the FSO-IS, review the appropriate AUXINFO data at least quarterly to track the status of the flotilla's vessel examination program. When a weakness is observed within the flotilla, talk with the member. Request advice on the nature of the problem and help. When appropriate, prepare correspondence for the FC or VFC to use in resolving perceived problems.
7.Be alert for program members who have not met annual currency maintenance requirements and ensure that they are given an opportunity to meet the requirements before season’s end.