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“Seek to understand before you seek to be understood”

Communication is the art of exchanging information and having it understood. In the Coast Guard Auxiliary an important "communicator" is the unit Publications Officer.
A successful unit at any level can be traced to a well-informed membership. A well-informed membership can be traced to a successful publication. The Publications Officer may communicate through the written word via newsletters, magazines, bulletins, internet, email, brochures, newspapers and letters.
These documents are most commonly produced by computer publishing methods, and many are distributed by use of the Internet. Both Division VII and Flotilla 72 rely solely on the internet for distribution of their newsletters, the division OH-AL-MON Guardian and the flotilla Around the Point.
For the newsletters to be successful, it requires input from the members of articles and pictures of interest to the membership. A contributor does not have to be an accomplished author or front line reporter. The editor will take the contributed article and refine it for publication always giving the byline to the contributor. There are certain guidelines that should be adhered to for submission of articles.

Editor’s Submission Requirements for Article and Picture Publication
The following requirements are suggested for consideration of any articles and photos submitted to the OH-AL-MON Guardian and the Around the Point.
• Photos should be .jpg format and minimized for use on websites
• NO cellular phone photos unless the quality of the photo is clear and crisp
• Credits for photos are required with Name and Unit
• Photos not taken by an Auxiliary member or copied from outside sources should be labeled as such
• Please send a caption with the photo, not embedded in the photo itself
• NO facial photos of minors
• Articles should be original unless credit is given to the author and permission has been acquired
• Articles with photos should be no larger than one page due to space limitations
• Articles should be noted with name of Author and Unit
• No Personal Identifying Information will be printed in the newsletter, so please do not submit this. Examples are Employee Identification Numbers, Social Security Numbers, phone numbers, addresses, or email addresses. If including an email address is important to the article, please have member send via United States Postal Service a letter authorizing use of the email address to the Editor.


 

 


 

Jan 2014

Editor’s Submission Requirements (REQUESTS) for Article and Picture Publication

The following requirements are suggested for consideration of any articles and photos submitted to the OH-AL-MON Guardian and the Around the Point.
• Photos should be .jpg format and minimized for use on websites
• NO cellular phone photos unless the quality of the photo is clear and crisp
• Credits for photos are required with Name and Unit
• Photos not taken by an Auxiliary member or copied from outside sources should be labeled as such
• Please send a caption with the photo, not embedded in the photo itself
• NO facial photos of minors
• Articles should be original unless credit is given to the author and permission has been acquired
• Articles with photos should be no larger than one page due to space limitations
• Articles should be noted with name of Author and Unit
• No Personal Identifying Information will be printed in the newsletter, so please do not submit this. Examples are Employee Identification Numbers, Social Security Numbers, phone numbers, addresses, or email addresses. If including an email address is important to the article, please have member send via United States Postal Service a letter authorizing use of the email address to the Editor.

 

Division VII

The OH-AL-MON Guardian 2014

Quill Award

Presented by

Norman C. Arbes

Editor and Publisher of

THE OH-AL-MON GUARDIAN

 

“Seek to understand before you seek to be understood”

Communication is the art of exchanging information and having it understood. In the Coast Guard Auxiliary an important "communicator" is the unit Publications Officer.

A successful unit at any level can be traced to a well-informed membership. A well-informed membership can be traced to a successful publication. The Publications Officer may communicate through the written word via newsletters, magazines, bulletins, internet, email, brochures, newspapers and letters.

These documents are most commonly produced by computer publishing methods, and many are distributed by use of the Internet. Division VII relies solely on the internet for distribution of their newsletter, the OH-AL-MON Guardian.

For the newsletters to be successful, it requires input from the members of articles and pictures of interest to the membership and the Coast Guard community. A contributor does not have to be an accomplished author or front line reporter. The contributor must successfully capture in story and photo interesting and compelling images of Auxiliary members and assets in action across, but not limited to, specified program categories.

 

The Quill Award categories are:

1. Fellowship

2. Marine Safety

3. Member Services

4. Operations

5. Public Affairs

6. Public Education

7. Public Affairs

8. Vessel Exams/Program Visitors

8. Missions and Events.

 

Each entry shall be identified with the name of the contributor and each photo identified. Editor will provide a VIRIN number. (VIRIN see below) Submissions shall be received prior to December 01, 2013. Entries will be evaluated on several categories including design, layout, writing quality, photojournalism, and a supporting photograph that brings the reporter’s story to life. The contributions will be judged by the Editor of the OH-AL-MON Guardian and then the qualifiers will be forwarded to three Public Affairs Specialists for final consideration. The Division VII Quill Award will be presented at the annual Division VII Change of Watch.

be placed on the Wall of Fame at the UPH Building at USCGC OSAGE Sewickley Moorings.

 

Editor’s Submission Requirements for the DIV VII Quill Award.

The following are suggested for consideration of any article and photo submitted for the contest

• Photos should be .jpg format.

• NO cellular phone photos.

• Credits for photos by VIRIN. (See below and if you need help with this, contact the editor)

• Please send a caption with the photo, not embedded in the photo itself with correct names, ranks, or office. Coast Guard has ranks and listed before the name i.e. Commander Lindsay Weaver and Robert A. Davis, Division Commander or CDR Weaver or Robert Davis, DCDR.

• NO facial photos of minors

• Articles should be original unless credit is given to the author and permission has been acquired

• Articles should be no larger than one and a half pages due to space limitations and no more than two photos to support the article.

• Articles should be noted with name of Author and Unit

• No Personal Identifying Information will be printed in the newsletter, so please do not submit this. Examples are Employee Identification Numbers, Social Security Numbers, phone numbers, addresses, or email addresses. If including an email address is important to the article, please have member send via United States Postal Service a letter authorizing use of the email address to the Editor.

The VIRIN explained below is not necessary. Used to give credit for future publication and ownership this will be provided and submitted by the Editor if the photo goes to PA Specialists for judging.

 

A VIRIN is a

numerical file name system where the first six numbers are the year, month and day.

For example, 050622 is June 22, 2005. These numbers are followed by a dash “-” and

then the service indicator letter "G" for Coast Guard. Next are the last four numbers of

the photographer's member identification number and the first letter of the

photographer's last name. This is followed by a dash and then the photographer's daily

sequence number. The daily sequence number pertains to the number of photos the

photographer took that day. For instance, the fourth photo would be “004.” Make sure

the file format extension is on the end of the filename.

The final VIRIN should look like the following:

061114-G-0000B-001.jpg (The first digital photo of a set taken by Coast Guard Auxiliary member #1220000, Barnes, on November 14, 2006)

 

The Quill Award recipient’s name will be engraved on a perpetual plaque with photo of the current award winner and will be placed on the Wall of Fame at the UPH Building at USCGC Swickley Mooring

 

From the Editor: Your are invited to participate for this award even if you are of the opinion you can’t write or you can’t take a good picture. Well I would like to tell you that anyone can sit in front of a computer and one finger punch out a story about a picture you have taken. If are taking part in a mission, be it Operational or Support, take along a small digital camera and take pictures of what your doing. Next day download the pictures into your computer and pick the best one that shows what you were doing on that mission and write about it as though you were going to tell a friend about it. The Editor and staff will make sure it is grammatically correct and publish your “story”. It is that simple. Natasha didn’t know that story was going to happen, but she had her camera in her purse and the rest is history. Good luck and let’s get the job done and let’s have fun. Questions? Call me.