Standing Rules Only

Article I – Name

1.1 The name of the organization shall be “Flotilla 32 8th District
Coastal Region, United States Coast Guard Auxiliary, (Also commonly
known as the Foley Flotilla) hereinafter referred to as the “Flotilla”.

Article II - Limitations of Standing Rules

2.1 Any provision in these Standing Rules which is in conflict with the
current edition of the United States Coast Guard Auxiliary Manual,
COMDTINST M16790.1 (series), and all amendments and additions
thereto, hereinafter referred to as the "Manual", Commandant or District
Instructions and Notices, the National Board of Standing Rules, the
District Standing Rules and/or the Division Standing Raffles shall be null
and void.
2.2 These Standing Rules are supplementary to the policies and
procedures established for the formation, operation, membership,
election, or appointment of officers and disestablishment of the Flotilla
by the Manual or other appropriate Auxiliary requirements.
2.3 Nothing in these rules shall authorize the Flotilla to take any
action inconsistent with or not authorized by the Manual or other
policies of the commandant of the United States Coast Guard.

Article III - Organization

3.1 The composition and purpose of the Flotilla shall be as set forth in
the Manual.
3.2 The duties of elected and appointed staff officers shall be as
designated in the Manual or in any District Instructions.
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Article IV - Meetings

4.1 The frequency, day, time, and location of regular meetings shall be
established by a majority vote, provided a quorum is present and shall
remain fixed in such ensuing years until duly changed in the same
manner. Regular monthly meetings of the (Foley) Flotilla will
be held on the 3rd Thursday of each month. If the 3rd Thursday
designated is a legal holiday, then the meeting will be held on the 4th
Thursday, or as designated by the Flotilla Commander.
4.2 Special meetings may be called by the Flotilla Commander by
notifying members at least seven (7) days in advance of such meeting,
specifying the time, date, location, and purpose.
4.3 Unless otherwise provided in the Manual or in the Standing Rules,
all business shall be conducted at meetings in accordance with Robert's
Rules of Order as last revised.

Article V - Voting

5.1 One third or 33% of the eligible voting members of the Flotilla
shall constitute a quorum for the transaction of business at any regular or
special meeting of the Flotilla.
5.2 Unless a greater number than a majority for a specific action is
required by these Standing Rules or the Manual, a majority of votes
actually cast by the members present and voting, can carry a motion,
provided a quorum is present. Blank votes and abstentions do not count
in the total for determining the number of votes cast. One of the voting
members must be the Flotilla Commander or the Flotilla Vice
Commander. If neither, the Flotilla Commander or the Flotilla Vice
Commander is present, then Flotilla business cannot be conducted.
5.3 Each eligible Flotilla member shall have one vote.
5.4 Proxy and absentee voting shall not be permitted.
5.5 Voting on routine matters shall normally be by voice
vote unless otherwise requested by a member or as
provide in these Standing Rules or by the Manual.
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5.6 A closed ballot may be requested by any member of the Flotilla
and shall be honored without discussion.

Article VI - Election of Officers

6.1 The Flotilla shall hold an annual election of officers for the
ensuing year usually in the October monthly meeting. The election
must be held after the Division elections but prior to 15 December.
6.2 The Flotilla Commander shall appoint a Nominating Committee
at or prior to the regular Flotilla meeting during the month of
September every year. This Nominating Committee shall select a
nominee for each elective Flotilla office to be filled for the ensuing
year, and determine that their selectees are willing to serve if elected.
The Committee shall meet no later than 15 September and report its
nominations to the Flotilla Commander by 30 September. The
Committee shall report its nominations at the regular October Flotilla
meeting. The nominations of the Committee may also be reported to
the Flotilla members by e-mail or in any written notice sent to the
members prior to the regular meeting in October. Elections must be
held no later than I5 October. The Committee nominations shall not
preclude other nominations made from the floor at the meeting where
the election is held. Such other nominations shall be encouraged by
the Flotilla Commander.
6.3 The Flotilla members may direct the Flotilla Commander to
dispense with the appointment of a Nominating Committee in any
specific year. This is possible by motion duly enacted with an
affirmative of two-thirds (66%) of those present, with a quorum
existing. In this event, the Flotilla Commander shall not appoint a
Nominating Committee for that specific year, and all nominations to fill
elective Flotilla offices for the ensuring year shall be made from the
floor.
6.4 The election of officers shall be by written ballot unless only one
member is nominated to each elective office, in which event the Secretary
may be directed by voice vote to cast a single ballot on behalf of all
members.
6.5 To be elected, a candidate must receive a majority vote of the voting
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members in attendance. If there are more than two (2) candidates for an
office and after two (2) successive votes, no candidate receives a
sufficient number of votes for election, then the candidate receiving the
least number of votes shall be dropped from the succeeding ballot until
only two candidates remain. In the event of three (3) successive tie votes,
the moderator shall place all of the ballots cast on the third vote into a
container, blindly select one ballot from the container, having the ballots
minus the withdrawn ballot recounted and announce the winner.
6.6 All notices of any election must be given to the Division Commander
at least fifteen (15) days prior to the election meeting.
6.7 Election of officers shall be so organized that if the Flotilla
Commander is a candidate for office or is unavailable to so act, then a
member of the Division Bridge or the Immediate Past Flotilla
Commander shall act as moderator.
6.8 Upon completion of the election, all ballots shall be destroyed by the
moderator without revealing the count of any closed ballot.
Article VII - Removal From Office
7.1 Any elected flotilla officer may be recommended for removal from
office to which elected by an affirmative vote of three-quarters (75%) of
the members present and voting at a meeting where a quorum is present.
A full and fair hearing shall be first conducted with the accused and
accuser present, provided a written notice of said hearing and charges is
sent ten (10) days in advance to all those entitled to vote and to the
Division Commander. Recommendation for removal may only be for the
cause which brings discredit upon the Coast Guard or the Coast Guard
Auxiliary and is addressed to the District Commodore through the
Division Commander, District Commodore and the Director of Auxiliary.

Article VIII - Finances

8.1 The annual Flotilla dues shall be such sum of money as may be
fixed by a majority vote at a regular or special meeting of the Flotilla, at
which seven (7) days prior notice of the meeting and intent were given,
and shall remain fixed at such sum in ensuing years until otherwise
duly changed by the Flotilla.
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8.2 The annual dues, including Flotilla, Division, District, and National
shall be levied on each member on a calendar-year basis and shall be
payable during the month of October for the following calendar year.
Members failing to pay their dues by 30 November shall be considered
delinquent and may face administrative procedures. First year dues for
new members shall be prorated as determined by the District policy and
shall be submitted with the enrollment application.
8.3 No member, who is separated from the Auxiliary by reason of
resignation or otherwise, shall be entitled to a refund of paid dues.
8.4 The Flotilla Finance Officer shall be the custodian of all Flotilla
funds. With the consent of the Flotilla Commander, the Flotilla Finance
Officer shall establish an account with a federally insured banking
institution in a location suitable to the Flotilla Finance Officer.
8.5 All Flotilla funds, other than small cash sums in the process of
collection shall be deposited in this account which shall be known as "U.
S. Coast Guard Auxiliary, Flotilla 32.” All withdrawals there from shall
be by check only.
8.6 The Flotilla Commander or the Vice Flotilla Commander when
acting in the absence of the Flotilla Commander, is authorized to
approve payment of all routine obligations as set forth in the Flotilla
budget approved by the Flotilla in connection with carrying out the
officially adopted policy of the Flotilla and payments within the
limits of the budget including, but not limited to the following:
A. Floral arrangements, Get Well, or Congratulatory Cards
B. Purchases and engraving of authorized awards
C Publishing costs of a newsletter and/or notices
D. Purchase of public education and training materials
E. Purchases of flags, pennants and Auxiliary
uniform accessories
F. Bills for Flotilla function
G. Division, District, and National Dues
H. Other expenditures authorized by the Flotilla budget
8.7 The Flotilla Commander, or the Vice Flotilla Commander if the
Flotilla Commander is unavailable, may authorize emergency
expenditures not exceeding a total of fifty dollars ($50.00) in any one
calendar month and direct the Flotilla Finance Officer to pay as such.
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A full report of such emergency expenditure shall be made to the
Flotilla at its next regular or special meeting.
8.8 The Flotilla may, upon a motion duly made and carried, set aside a
fund, separate from the general fund, to enable committee chairpersons
of Flotilla functions to carry out the committee's responsibilities. The
Flotilla Commander or the Vice Flotilla Commander, if the Flotilla
Commander is unavailable, may authorize payment of bills from this
fund. When the fund is depleted, no further bill may be authorized for
payment without prior approval from the Flotilla.
8.9 All other obligations, regardless of the amount, will be
considered as special obligations. Authorization to incur special
obligations and requests for the appropriation of Flotilla funds must
be submitted to the Flotilla except when approved by duly filed and
considered motions, or as otherwise provided in this article.
8.10 All disbursements of Flotilla funds shall be by check, signed by
the Flotilla Finance Officer or the Flotilla Commander or the Vice
Flotilla Commander. (Only one signature is required).
8.11 The Flotilla Finance Officer shall render a financial report at
each regular Flotilla meeting. The financial report shall include all
receipts and expenditures since the last rendering of a financial report
and the balance of funds remaining as of the day proceeding the day
of the meeting. Any emergency expenditures authorized by the
Flotilla Commander or the Vice Flotilla Commander, included in the
reported expenditures shall be so designated.
8.12 The chairperson of any duly appointed committee where Flotilla
funds are involved will furnish the Flotilla Finance Officer with a
monthly statement of the financial transaction of the committee.
Within thirty (30) days after the completion of committee activities, the
chairperson will submit a completed committee financial statement to
the Flotilla Finance Officer. Upon receipt of the completed committee
financial statement, the Flotilla Finance Officer will return any unused
funds to the Flotilla general fund.
8.13 The Flotilla may provide by a duly enacted motion that the Flotilla
Finance Officer post a bond in favor of the Flotilla in such amount as
the Flotilla may determine. All costs of such a bond shall be paid by the
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Flotilla.
8.14 Upon the appointment of a succeeding Flotilla Finance
Officer, the retiring Flotilla Finance Officer shall promptly deliver
all Flotilla funds, books, and records to the new Flotilla Finance
Officer.
8.15 The funds, books, and records of the Flotilla shall be examined
yearly and upon the appointment of a new Flotilla Finance Officer, by
an Audit Committee appointed by the Flotilla Commander.

Article IX - Contracts

9.1 All licenses and agreements for the use of real property as well as
contracts for the expenditure of Flotilla funds as may be authorized by a
vote of the Flotilla, shall be approved by the District Staff OfficerLegal (DSO-LP) or an attorney designated from the National Legal
Affairs staff, before signing and shall be signed by the Flotilla
Commander or the Division Commander in the absence of the Flotilla
Commander.

Article X - Committees

10.1 Standing committees and special committees consisting of any
number of members may be appointed by the Flotilla Commander. The
Flotilla Commander shall designate the chairperson of each such
committee appointed and outline the objectives to be accomplished
unless such objectives are otherwise prescribed.
10.2 The Flotilla Commander shall appoint an Audit Committee at or
before the regular meeting of the Flotilla in the month of December of
each year. This committee shall examine and audit the financial books
and records of the Flotilla Finance Officer and the Flotilla Materials
Officer for the preceding year and shall report their findings at the next
regular meeting of the Flotilla.
10.3 The Flotilla Commander shall appoint a Budget Committee at or
before the regular meeting of the Flotilla in the month of January of
each year. This committee shall prepare a budget with the assistance
of the Flotilla Finance Officer and the Flotilla Materials Officer and
submit said budget to the Flotilla for approval at the regular February
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meeting.
10.4 The Flotilla Commander is empowered to appoint an Awards
Committee to review and make recommendations to the Flotilla for the
recognition of individuals and groups for special recognition by the
Flotilla, Division, District, or the United States Coast Guard.
10.5 The Flotilla Commander is empowered to appoint a Past
Commander Committee composed of all Past Flotilla Commanders
and Past Vice Flotilla Commanders who are currently active. The
chairperson shall be the Immediate Past Flotilla Commander if active
and available. If unavailable or unwilling to serve, the Flotilla
Commander shall appoint any other Past Flotilla Commander as
chairperson. The Primary duty of this committee shall be to consider
all Auxiliary matters that are referred to it by the Flotilla Commander
and all matters that are of interest to the Flotilla. The committee shall
make written recommendations concerning such matters directly to
the Flotilla Commander.
10.6 The Flotilla Commander shall be an ex-office member of all
committees.

Article XI - Procedure of Relief of Officers.

11.1 It will be the duty of each elected and appointed officer, at the
end of the term of office, to deliver to the successor, all current
materials, supplies, and records pertaining to the office. The officer
being relieved shall assist in effecting an orderly transfer of the
administrative function of the office, including but not limited to the
briefing of the successor on the procedures to be followed and the
forms to be completed and submitted.

Article XII - Amendments

12.1 These Standing Rules may be amended at any regular or special
meeting of the Flotilla, at which fourteen (14) days prior notice of the
meeting and the proposed amendment were given, by an affirmative
vote of two-thirds (66%) of the voting members, provided a quorum is
present.
12.2 Amendments shall become effective upon approval of the District
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Commodore unless the amendment provides for a later date, in which
event the amendment shall become effective upon the date provided or
upon the approval of the District Commodore, whichever shall later
occur.

Article XIII - Approval

13.1 These Standing Rules were adopted on the _____ day of January,
2009 by a majority vote of the Flotilla members and becomes effective
upon approval by the District Commodore.
___________________
Flotilla Commander
Attest: ____________________
Flotilla Secretary
Approved__________ ____________________
Date Division Commander
Approved__________ ____________________
Date District Staff Officer-Legal
Approved__________ ____________________
Date District Commodore