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Division Staff Officer- Human Resources (SO-HR)

 DUTIES

 
a. Exercise staff responsibility and supervision over all matters pertaining to the flotilla's member resources program, and keep flotilla members informed of all developments in the program.

b. Unless otherwise directed, you are to schedule qualified Auxiliarists to perform specific activities in your area of responsibility. The schedule must include a specific time and place for the activity.

c. Maintain close liaison with the District Personal Services Staff Officer (SO-HR) in order to implement the member resources programs established for nation-wide, district-wide or division-wide use.

d. Coordinate and cooperate with the Division Public Affairs Staff Officer (SO-PA) in publicizing the member resources program.

e. Effectively implement the member resources program in accordance with prescribed procedures.

SUGGESTED ADDITIONAL HUMAN RESOURCES STAFF OFFICER DUTIES
GENERAL DUTIES:

a. Develop and implement programs and activities to promote the growth of the Auxiliary, by obtaining new members, so that all nearby boating areas will be better served

b. Develop biographical files of the members and maintain other records of advanced training and offices held that may be appropriate for use by the Flotilla Commander in filling staff and/or committee positions, recommendations for awards, etc.

c. Develop and implement programs and activities designed to retain members with particular emphasis to contacting members who are drifting into inactivity by failing to attend meetings or by not actively participating in one or more programs. Look for symptoms of potential drop-out: missed meetings, no VSC, OP, or PE activity. Contact these members directly and try to involve them in any of the cornerstone or other programs, or in advanced training.

d. Prior to final action by the Flotilla Commander on a disenrollment request, or disenrollment action initiated by the flotilla, contact the member involved. Ascertain what caused the proposed action and provide counsel. Perhaps retired status would be more appropriate than disenrollment. Provide the Flotilla Commander a written summary of the action taken, and results, for each case.

e. In cooperation with the Division Public Education Staff Officer (SO-PE) and class instructors, present the Auxiliary Story to each public education class and invite them to apply for membership.

f. In cooperation with the Division Vessel Examination Staff Officer (SO-VE), ensure that all Vessel Examiners have a supply of the "Join the Auxiliary" pamphlets, stamped with information on who to contact, to provide to prospective members while conducting a VSC.

g. Follow-up all prospective membership leads from public education classes, boat shows, telephone queries, and other sources to ensure that every effort is expended to acquire good members.

h. Encourage members to bring prospective members as guests to the meetings and other suitable activities.

i. Meet visitors and prospective members who come to flotilla meetings. Ensure they are properly introduced to the membership.

j. In cooperation with the Division Member Training Staff Officer (SO-MT), encourage and guide new members through the new member process and encourage their further participation in advanced training.

k. Actively take part in the planning and execution of seminars, workshops, forums, and panel discussions.

m. Report monthly to the Divsion Vice Commander on activities and progress in membership growth and retention and the status of the flotilla member resources program.

n. Encourage and facilitate the purchase and proper wearing of the Auxiliary uniform(s), especially for new members. Become familiar with the available uniforms and procurement methods (see the Auxiliary Manual CMDTINST M16790 and Uniform Procurement Guide ANSC 7053). Discuss with the DCO on a regularly scheduled five-minute Division uniform discussion.

REFERENCES

Membership Recruiting and Retention Guide, COMDTPUB P16794.12 (Series)
Chapter 1, Appendix 1 D this publication
Prospective Member Interview Record (CGAUX -2) (ANSC 7036)
Enrollment Application (CGAUX-32) (ANSC 7001)
Member Transfer Request (CGAUX-4) (ANSC 7056)
Change of Membership Status (CGAUX-36) (ANSC 7035)
AUXMAN, Chap. 10 - Uniforms
Uniform Procurement Guide (ANSC 7053)
Auxiliary Web Site (http://www.cgaux.org).