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DIVISION FINANCE OFFICER (SO-FN)

DUTIES

a. Exercise staff responsibility and supervision over all Division financial matters and keep the Division members informed of developments in this area.

b. Unless otherwise directed, you are to schedule qualified Auxiliarists to perform specific
activities in your area of responsibility. The schedule must include a specific time and place for the activity.

c. Maintain close liaison with the District Finance Staff Officer (DSO-FN).

d. Keep complete and understandable records of all receipts, disbursements, and other financial
transactions.

e. Prepare an annual budget for review by the Budget Committee and approval of the Division.

f. Render financial reports at Division meetings and as otherwise required and encourage prompt payment of all obligations.

g. Under the supervision of the Division Commander, you shall receive and pay out all moneys of the Division, from an account set up in the name of the Division, in accordance with the Standing Rules.

SUGGESTED ADDITIONAL FINANCE STAFF OFFICER DUTIES

GENERAL DUTIES:

a. Promptly mail out statements as specified in the Division's Standing Rules and collect dues from
members.

b. Ensure prompt payment of division dues and/or any other obligations as authorized and approved by the Division budget, by the Division Commander as permitted by the Standing Rules,
or by approval voted by the Division.

c. Report monthly to the Division Commander and Vice Division Commander on activities and progress in carrying out these duties.

d. Actively take part in the planning and execution of seminars, workshops, forums, and panel discussions.

e. Provide data and ensure that the annual unit audit is performed and that the Financial Report of an Auxiliary Unit, CGAUX-23 (ANSC 7025), is completed and forwarded as required.

REFERENCES: 

Financial Report of Auxiliary Unit (CGAUX-23) (ANSC 7025) Chapter 1, Appendix 1C, of this manual.
Flotilla Standing Rules, ARTICLE VIII -- Finances Auxiliary Manual, Chapter 5
Auxiliary Web Site (http://www.cgaux.org).