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The SO-SR is directly responsible for the recording and publication of the minutes of division meetings, maintains a current record of division and flotilla members, officers, committee assignments and other such appointments made by the DCDR. This officer will maintain a current list of division officers, will attend all unit meetings, and will maintain a close liaison with the District Staff Officer Secretary/Records. Additionally, any other pertinent division records should also be administered and supervised by this officer. He or she will keep a current record of all division and flotilla members, will cooperate and coordinate with the SO-IS to ensure all member's AUXDATA records are correct, will keep a copy of the division and flotilla standing rules and other administrative records. He or she will conduct a ballot by mail when so directed, submit articles to the unit publication, and take an active part in the planning and execution of seminars, workshops, forums, and panel discussions in the officer's AOR. The SO-SR will report monthly to the VDCDR, provide copies of meeting minutes to both FC and VFC, and is responsible for mailing notices to members concerning meetings and meeting agendas.
Secretarial Information
Auxiliary Division Procedures Guide
Auxiliary Flotilla Procedures Manual
USCG Auxiliary Manual (AUXMAN)
Flotilla Standing Rules Template
Division Standing Rules Template