AUXLMS (MT)
Some good news!!!!
ICS-210 is now on the Aux Learning website. As well as all the Mandated Training (MT) courses! (click here to go to the AUXLMS site and start your MT mandated training courses.)
When you arrive at the site, you must enter a
User ID and Password. The user ID is your email address that you posted in
AuxData. If you don't have a PW or cannot remember it, just click on the
"Forgot Password" button. The webmaster will immediately send a PW to you
at your email address. Use that PW and you will be directed to change it
to a PW of your choice.
From:
CHDIRAUX
Subj:
AUXILIARY LEARNING MANAGEMENT SYSTEM (AUXLMS) - BENEFITS,
REQUIREMENTS,
AND IMPACTS ON AUXILIARY MANDATED TRAINING -001/13
1. To
announce implementation of the Auxiliary Learning
Management
System (AUXLMS) and associated benefits, requirements, and
impacts
on Auxiliary Mandated Training (MT).
2.
Background: The Coast Guard is committed to supporting the Coast Guard
Auxiliary
by providing training materials, courses, and tools to impart the
skills
and knowledge needed to achieve mission excellence. As part of this
commitment,
the Coast Guard has launched an enterprise-wide Auxiliary
Learning
Management System (AUXLMS) to automate the delivery and, in turn,
improve
the efficiency of training processes for Auxiliarists. This rollout
of
AUXLMS is a result of an extensive and comprehensive analysis
performed
by
the Coast Guard Office of Training, Workforce Performance, and
Development
(CG-132), FORCECOM Training (FC-TADL), OSC Martinsburg,
Auxiliary
national training and information technology programs, and the
Chief
Director's office (CG-BSX-1). Relevant references include ALAUX
008/11,
ALAUX 011/11, and the Coast Guard Auxiliary Manual (COMDTINST
M16790.1
(series), section 8.E.).
3.
Benefits:
a.
The AUXLMS provides the flexibility for Auxiliarists to access
training
material anywhere and anytime on a personal computer. For example,
with
AUXLMS, you can fulfill your Auxiliary MT requirements from the
comfort
of
your home. Although the current inventory of Auxiliary training
material
on
the AUXLMS is relatively small, it will grow as more training
materials
are
developed for online availability.
b.
Through the AUXLMS, Auxiliarists also have the opportunity
to
access active duty "Gold Side" training courses and materials, such as
content
on Coast Guard boat and cutter operations.
c.
Each course has a 6-digit code numbers which can be used to
quickly
search-and-find.
d.
ICS-210 is now available online through the AUXLMS (use
course
code 502325).
e.
Successful course completion is automatically recorded in
AUXDATA
without manual intervention of an Information Services (IS) staff
officer.
Data uploads from the AUXLMS to AUXDATA occur on a weekly basis
each
Monday.
4.
Requirements: Though the need to have a special card is not required
to
access
the AUXLMS, you must have a unique e-mail address that is not shared
with
any other Auxiliarist and that is listed as your primary e-mail
address
within
AUXDATA. This is a mandatory requirement to ensure course completion
data
is properly transferred into AUXDATA and correctly credited to you.
If
you have not yet provided your unique e-mail address to the Auxiliary
(i.e.,
- an e-mail address that is not shared with another Auxiliarist), or
if
you need to update your personal e-mail address, you should do so as
soon
as
possible by completing the ANSC-7028 form with the unique e-mail
address
in
the "EMAIL 1" field and submitting it to your FSO-IS. The form is
available
online at: http://forms.cgaux.org/archive/a7028.pdf.
You may also
logon
to http://auxofficer.cgaux.org, check what is currently in
your
AUXDATA
record, and submit an online ANSC-7028 form to make the change.
5.
Accessing AUXLMS and Password Set-up:
a.
Access to AUXLMS is through the following site:
https://auxlearning.uscg.mil/
b.
How do I get my password in AUXLMS?
(1)
Click on the "I forgot my password" link under the
Login
button.
(2)
Fill in the Username field with your individual
primary
e-mail address currently in AUXDATA. This is your username for
AUXLMS.
Click on the Submit button.
(3)
An e-mail will be sent to your AUXDATA e-mail
address
that contains your login and password. Check this email account for
a
message from osc-dg-ms-sa-admin@uscg.mil
(4)
Return to https://auxlearning.uscg.mil and use the
credentials
provided in the e-mail to log in.
(5)
You will then be asked to change your password.
c.
Where can I find additional information about using the
AUXLMS?
The Auxiliary Knowledgebase (AUXKB) will be filled with a
comprehensive
listing of AUXLMS Q&As by February 1, 2013. The AUXKB can be
found
at: http://help.cgaux.org.
Once there, click on "Knowledgebase" link
at
the top of the site, then the "AUXLMS" link, and type your query.
6.
AUXLMS Impact on Auxiliary Mandated Training (MT) Requirements: The
purpose
of MT is to build awareness and enhance the knowledge, skills,
abilities,
and attitudes of the Coast Guard's workforce. All other elements
of
the Coast Guard workforce have MT requirements, generally more
extensive
than
those for Auxiliarists. MT cannot be taken lightly, and it is not
unreasonable
to expect in the future that Coast Guard Order Issuing
Authorities
will expect Auxiliarists to be current in MT requirements before
making
assignments to duty. With the advent of the AUXLMS, the bridge that
allows
automatic recording of successful MT course completion into AUXDATA
has
been built. The Auxiliary MT requirements established in section 8.E.
of
the Coast Guard Auxiliary Manual (COMDTINST M16790.1 series) are now
in
effect.
Notably:
a.
Auxiliarists must successfully complete the following MT during
their
first year of enrollment and then once every five years thereafter:
(1)
DHS Together - Resilience Training - course code 502379
(2)
Security Education and Training Awareness (SETA) -
course
code 810030
(3)
Privacy at DHS / Protecting Personal Information -
course
code 810015
(4)
Sexual Harassment Prevention - course code 810000
(5)
Sexual Assault Prevention and Response - course code
810045
(6)
Civil Rights Awareness - course code 502319
b.
Auxiliarists must successfully complete the following MT only
once
(new members shall complete them during their first year of
enrollment):
(1)
Ethics 1 / Personal Gifts - course code 502306
(2)
Influenza Training - course code 502290
c.
Enrolled Auxiliarists now have until 31 December 2016 to
complete
all eight of the MT courses listed above. As each of the first six
courses
listed above is completed, its own five-year cycle will start. Each
cycle
will extend to 31 December of the fifth year regardless of the date
the
course was completed during the year, and so on. For example, if an
Auxiliarist
completes the Civil Rights Awareness course on 15 November 2013,
then
he/she will have to complete it again by 31 December 2018.
(1)
If a course has already been successfully completed
within
the past five years, and written proof of successful completion
(e.g.,
course completion certificate or screen shot; transcript) can be
provided
by the Auxiliarist, then that course shall be recognized as already
in
its five-year cycle. This includes credit for comparable courses that
were
successfully completed under different course titles in the past. Such
written
proof must be presented to the IS officer responsible for the
Auxiliarist's
AUXDATA entries.
(2)
For example, the current Sexual Harassment
Prevention
course used to be titled Prevention of Sexual Harassment (POSH).
Credit
is granted to Auxiliarists who provide proof of successful POSH
course
completion during the past five years. The following table reflects
known
course title changes that have occurred in the past two years since
being
listed in the Auxiliary Manual:
Old
Course Title
Current
Course Title
Suicide
Prevention DHS
Together
- Resilience Training
Privacy
Awareness
Privacy
at DHS / Protecting Personal Information
Prevention
of Sexual Harassment Sexual Harassment
Prevention
Sexual
Assault Prevention Sexual
Assault
Prevention and Response
Ethics
Training Ethics 1 /
Personal
Gifts
d.
New enrollees must complete all eight of the Auxiliary MT
courses
listed in 6.a. and 6.b. within their first year of enrollment. For
this
purpose, the first year of enrollment will extend to 31 December of
the
year
following their Base Enrollment Date. For example, if a new enrollee
has
a Base Enrollment Date of 15 November 2013, then that individual will
have
until 31 December 2014 to complete all mandated training. The
subsequent
five-year cycle for each of the courses listed in 6.a. will start
after
each respective course completion as described above for enrolled
Auxiliarists.
e.
Auxiliarists with certain types of access (e.g., security
clearance;
standard work station account) must still comply with any other
associated
Coast Guard MT requirements established by FORCECOM (e.g., annual
Information
Systems Security (ISS) training for those with standard work
station
accounts).
7.
These changes will be reflected in the next update of the Coast Guard
Auxiliary
Manual (COMDTINST M16790.1 (series)).
8.
The purpose of this list is to keep Auxiliarists as well as all other
interested
parties abreast of current developments, policies, manuals, etc.
All
information contained herein and linked is OFFICIAL policy and
information.
9.
Internet Release and Distribution is Authorized.
10.
CG-BSX-1 sends
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