DATE: 10 January 2019
SUBJECT:	Staff Officer Appointment

TO:  Nicholas L. Patterson


1.	I appoint you the Flotilla Finance Staff Officer (FSO-FN). This appointment is authorized by the Auxiliary Manual, COMDTINST M16790.lF.

2.	A list of your duties and responsibilities is attached as stated in Chapter 5 of the Flotilla Procedures Manual. Review your duties as soon as possible. If you have any questions consult with the Vice Flotilla Commander (VFC) or me.

3.	Your immediate staff supervisor is the Vice Flotilla Commander (VFC), Guy Mallery.  Communicate with the Vice Flotilla Commander (VFC) and fellow staff officers to ensure that your program is implemented and run in an effective manner. Maintain open communications with your Division staff counterpart for coordination and technical assistance.

4.	Attend all flotilla meetings. Your staff report should be emailed to the Vice Flotilla Commander (VFC) with a copy to the Flotilla Secretary Staff Officer (FSO-SR) prior to the meeting regardless of whether you are able to attend or not.  

5.	You are to maintain the necessary records required by your job. These records, property and any associated job publications will be passed to your future successor. This is necessary to ensure continuity in your area of responsibility.

6.	Know the reports required in your area. The Auxiliary National Supply Center (ANSC) Descriptive Listing Catalog is an excellent source document. Ensure that reports are complete and submitted on time. These reports are the only contact some offices have with our flotilla. LetÕs make sure they know they are dealing with an outstanding flotilla.

7.	I am looking forward to your valuable contribution toward an excellent year for this flotilla.




_______________________________
Robert Davis, Flotilla Commander
Flotilla 113-10-03, Stockton, CA




 Finance Officer (FSO-FN)


Ref:	Financial Report of Auxiliary Unit (ANSC 7025)
Flotilla Procedures Manual - Chapter 1 - Appendix 1C
Flotilla Standing Rules, Article VIII -- Finances
Auxiliary Manual - Chapter 5 Š Regulations and Policies Š Section N
Auxiliary Web Site:  http://www.cgaux.org

		Division Staff Officer (SO-FN):  Kenneth McShehee

DUTIES

a.	Exercise staff responsibility and supervision over all flotilla financial matters, and keep flotilla members informed of all developments in this area.

b.	Maintain close liaison with the Division Finance Staff Officer (SO-FN).

c.	Keep complete and understandable records of all receipts, disbursements and other financial transactions.

d.	Prepare an annual budget for review by the Budget Committee and approval of the flotilla.

e.	Render financial reports at flotilla meetings, and as otherwise required, and encourage prompt payment of all obligations.

f.	Under the supervision of the Flotilla Commander (FC), you shall receive and pay out all moneys of the flotilla, from an account set up in the name of the flotilla, in accordance with the Standing Rules.

SUGGESTED ADDITIONAL FINANCE STAFF OFFICER DUTIES

GENERAL DUTIES:

a.	Promptly mail out statements as specified in the Flotilla's Standing Rules and collect dues from members.

b.	Ensure prompt payment of division dues and/or any other obligations as authorized and approved by the flotilla budget, by the Flotilla Commander (FC), as permitted by the Standing Rules, or by approval voted by the flotilla.

c.	Report monthly to the Flotilla Commander (FC) and Vice Flotilla Commander (VFC) on activities and progress in carrying out these duties.

d.	Provide data and ensure that the annual unit audit is performed and that the Financial Report of an Auxiliary Unit (ANSC 7025) is completed and forwarded as required.

Sample Staff Report



TO:		(Insert Name), VFC
FROM:	(Insert Name), FSO-FN
COPY:		(Insert Name), FSO-SR
DATE:		(Insert Date)
SUBJECT:	Flotilla (Insert Number) Finance Report



This report is not about you and what you did.  It should provide the Flotilla Commander (FC), Vice Flotilla Commander (VFC) and the members of the flotilla with the current balance in the checking account. All expenses and deposits should have a definitive explanation.  A copy of this report should be sent to the Flotilla Secretary Staff Officer (FSO-SR) for entry into the minutes. Below is a sample report.


Opening Balance as of (Insert Beginning Date)
(Insert Amount)
Expenses:

Purchase of  (Insert Number) ABS books for Boating Class
(Insert Amount)
Deposits:

Checks and cash received from Boating Class
(Insert Amount)
Check received from Joe Coastie representing new member dues
(Insert Amount)
Closing Balance as of (Insert Ending Date)
(Insert Amount)




(Please note that in some months there will be no activity in the flotilla checking account.  You are still required to report opening and closing balances; expenses and deposits should have a zero amount.)